Flawless Scheduling.
Unlimited Growth.
A complete system for managing appointments, events, and check-ins. Automate reservations, manage guest arrivals, send invitations, and boost revenue with dynamic pricing — all with full WooCommerce integration.
Everything Your Business Needs
Designed for modern service businesses that demand reliability and flexibility.
Smart Reservations
The system temporarily "locks" a time slot while the customer completes payment. A configurable hold system prevents double bookings and overlaps.
Dynamic Pricing
Cumulative surcharges for weekends, Fridays, and evening time slots. Automatic price adjustments without manual work — boost profitability on autopilot.
Shared Capacity Pools
BFS graph traversal connects multiple services into a shared capacity pool. Booking one service automatically updates availability across all linked services.
Group Bookings
Define a base number of people, price per extra person, and maximum capacity. The system automatically calculates the total price and displays a detailed breakdown in the cart.
Upsell Add-ons
Add-ons with optional quantities, editable directly from the cart via modal. Customers can modify extras without going through the form again.
Auto-Communication
Reminders (24h/48h/7d before) and follow-ups (1/3/7 days after). Customizable templates with placeholders. Review emails for checked-in guests.
Admin Bookings
Manually create bookings for phone and walk-in guests. Four sections: customer, service, add-ons, and live price preview with WooCommerce order generation.
4 Visual Themes
Classic, Dark, Minimal, and Vibrant — choose the form style that matches your brand. Switch themes with live preview in admin settings.
Admin Calendar
Month, week, day, and list views. Filter by service, search customers by name or email. Color-coded bookings for each service.
Viral Marketing
5 HTML invitation designs
Turn Customers Into Promoters
After purchase, clients send branded digital invitations to guests directly through My Account → Orders. Birthday name, age, message, location, and design — all personalized. Data is stored in the database, and resending is supported.
- 5 designs: Confetti, Neon, Balloon, Elegant Gold, Rockstar
- Individual HTML emails to each guest
- Guest count limited by service capacity
- Admin overview of all invitations with total statistics
- Resend support — updates existing record
Stress-Free Reception
Check-in dashboard with 6 statistics, date navigation, service filter, and live search (300ms debounce). Manage arrivals, guests, and review emails — all in real time with 30-second auto-refresh.
- Check In / No Show / Undo for each booking
- Guest list: add guests, individual status, bulk actions
- One-click review emails for checked-in guests
- 6 stat cards: total, checked in, waiting, no show, %, guests
- All actions logged as WooCommerce order notes
Reliability You Can Count On
Your business never stops, and neither should your system. ApexBooking is optimized for maximum speed and security.
Ready to Automate Your Business?
Set up services, define schedules and pricing, and let the system work for you. Automated bookings, check-ins, and invitations — all in one plugin.